Frequently Asked Questions

Allotments are made to allottees based on a ‘UNIFIED WAITING LIST’ for particular type of accommodation. In this ‘Unified Waiting List’, the applicants applied for initial as well as change of accommodation are clubbed together and allotments are made based on their date of priority or inter-se seniority as applicable. Two allotments are made to an applicant in each type of accommodation, i.e., initial and change.

Yes. But it is not mandatory.

From 1st March, 2015 (March, 2015 Allotment Cycle) onwards, after allotment of accommodation is made to an individual during a month, the allotment letters will be received by the allottees online and individual allottee shall submit his acceptance online by filling up of the Acceptance Form available in eSampada. On verification and acceptance of the Acceptance Form of the allottee by the eligible office, an authority slip and a licence fee bill will be generated automatically, which will go online to the allottee, concerned Service Centre of CPWD, DDO etc. On receipt of Physical Occupation Report of the allotted accommodation by the allottee, a revised licence fee bill will be automatically generated and send online to the account of the allottee, DDO of the concerned office etc.

1. The allottee should count each and every item of fitting/furnishing provided in the flat to avoid inconvenience at later stage.
2. Each deficiency should be brought out to the notice of the CPWD staff under acknowledgement.
3. He should put his own lock in the house.
4. He should obtain Physical Occupation Report, duly signed by him and the Junior Engineer, CPWD.
5. He should approach MCD/NDMC/Electricity/PNG authority concerned to secure water, electricity and gas connections for the allotted house.
6. Rent shall be charged from the date of occupation of the accommodation or the 8th day from the date of the allotment letter, whichever is earlier. However, licence fee shall be charged from the date of handing of the accommodation to the allottee/physical occupation in cases where the CPWD certifies that accommodation was not fit for occupation and as a result thereof the officer could not occupy the accommodation within the prescribed period.

The application for change of accommodation is entertained in the same type only. Only one change is permissible in a particular type of accommodation. The allottee desirous of change is required to submit an application ‘Online’ in the prescribed form and get the online change form verified from his/her office online in eSampada. The ASA will be updated every month and the applicant may be able to give preferences for areas ‘Online’ during the bidding period for particular type of accommodation.

On receipt of allotment letter for change of accommodation, the allottee is required to convey his acceptance within a period of 8 days from the date of issue of the allotment letter and to vacate the previous accommodation in his possession within a period of 30 days from the date of occupation of the new accommodation.

Failure to vacate the previous accommodation within the prescribed period results in cancellation of allotment with penal consequences such as charging of damages, eviction proceedings under the Public Premises Act.

In certain cases of double occupation, allotment of both the houses is liable to be cancelled.

Request for reconsideration in cases of non-acceptance of allotment within the specified time is considered by the Directorate of Estates if an application for reconsideration is made before the next bidding cycle, in the following cases:

1. Intervening Gazetted holidays during the eight days’ period;
2. Delay in forwarding of prescribed acceptance form from the office concerned;
3. The allottee on official tour during the acceptance period;
4. Other valid reasons provided by the allottee;
5. The allotted accommodation is occupied by another allottee;
6. The allottee is unwilling to pay the pending dues of the previous occupants relating to electricity or water, etc.

The general pool of Type VII and VIII accommodation are allotted by Hon’ble Minister of Housing and Urban Affairs keeping in view the functional necessity, criticality/sensitivity of the post held.

DE-2 Form (Application Form) for allotment of Type VII and VIII bungalows are accepted ‘Online’ only. The applicants should apply ‘ONLINE’ through ‘AUTOMATED SYSTEM OF ALLOTMENT’ [ASA] for entitled type of accommodation as per rule 8 of the CGGPRA Rules, 2017 (as discussed in Q.7 above) for the cities where ‘ASA’ is available on the website of the Directorate of Estates after regular appointment / joining on transfer at the place of posting in the Ministries / Departments / offices of the Government of India and other organisations, declared eligible for GPRA.

All applicants are required to fill up login ID request form in the Automated System of Allotment in eSampada of website of the Directorate of Estates (www.gpra.nic.in / www.estates.gov.in). On filling up of this form an ID and a password are generated and displayed on screen and subsequently is sent to the applicant through email or SMS. Using this login ID and Password, an applicant shall log into his account and fill up DE-2 Form. Thereafter, the applicants are requested to take a print out and get it duly forwarded by their office, and submit it to the Directorate of Estates. After submission of DE-2 Form, the applicant’s account is activated and he/she is included in the List for allotment.

The applications received up to the last day of the month are included in the List of the subsequent month.

ALLOTMENT SCHEDULE OF GENERAL POOL RESIDENTIAL ACCOMMODATION IN REGIONS

Applicants may revise/modify their choices/preferences for the houses as many times necessary within the bidding period and allotment shall be made to the applicants who have exercised preferences/choices till 5.00 P.M. of the last day of bidding date.

The applicants should visit the houses available for bidding in ASA before submission of their preferences for houses, which they are bidding for.

Allotments will be made every month to the applicants based on date of priority for Types I to IV or based on inter-se seniority for Types IV(Special) to VI (B) for the houses chosen.

The NIC Centre of the Directorate of Estates updates the bidding position thrice a day between 8.00 a.m. to 8.30. a.m, 2.00 p.m. to 2.30 p.m, and 6.00 p.m. to 6.30 p.m. This means all applicants filling options between 2.00 p.m. to 6.00 p.m. will get tentative position vis-à-vis options filled till 2.00 p.m. and similarly for other time slots. The options filled between 2.00 p.m. to 6.00 p.m. will be updated only by 6.30 p.m. The whole Allotment process is automated system generated and there is no scope of any human addition or alterations after the close of the bid time.

The concept of technical acceptance has been done away with after introduction of Automated System of Allotment.

The applicants will have to necessarily accept the house allotted to them. In the event of non-acceptance, the applicant will be debarred for further allotment for a period of three months. In case of non-acceptance of change allotment, the allottee will not be eligible for another change.

A Unified waiting list for change as well as for initial allotment of same type accommodation is prepared based on the date of priority i.e. date of joining the service in the Government of India.

The Waiting List for Type-IV(Spl) and above types of accommodation is prepared based on the factors mentioned in answer to question No.10.

Waiting list for Type VI B [C-I] houses are prepared in the ratio of 1:1:1 among Secretary/ Secretary equivalent officers and Chairman/Members of eligible Commissions etc. Three waiting lists i.e. List-A, List-B and List-C are prepared on the basis of this ratio. No HAG officer waiting in List A or List B will be allotted C-I house if an Apex Grade officer is waiting in the other list. Thus, HAG officers will be allotted C-I houses only after meeting the claim of the Secretary/ Secretary equivalent officers irrespective of availability of units as per the above ratio.

Waiting list for Hostel Accommodation based on date of priority as applicable for Type I to IV and Type IV(Special) and above accommodation.

No separate change waiting lists are prepared after implementation of ASA. Under ASA, change as well as initial allotments of GPRA has the same date of priority. However, separate application has to be submitted for change of same type of accommodation.

Yes.

No. Allotment shall be made to either wife or husband. In case both have General Pool Residential Accommodation or Departmental Pool Residential Accommodation before their marriage, one of them has to surrender the General Pool Residential Accommodation or Departmental Pool Residential Accommodation, as the case may be, within one month after their marriage. If one of the accommodations is not surrendered within one month, the lower type of accommodation held by one of the spouse shall be deemed to have been cancelled. However, judicially separated spouse is entitled for a separate accommodation.

General Pool is the mother pool and within the General Pool, separate pools/quotas are maintained for specified categories of Central Government employees and others.

1. HOUSE POOLS: A certain number of houses are maintained under these pools, which are as under:

A ‘Secretaries Pool’of 70 Type VII houses in different areas of New Delhi including 60 houses in the New Moti Bagh Complex are available for online allotment to the Secretaries to the Government of India through Automated System of Allotment.

A ‘Tenure Officers Pool’ of accommodation is maintained for Officers of All India Services (IAS, IPS and Indian Forest Service) who are on duty with the Government of India or with the Government of NCT of Delhi on tenure basis or in the office of the Resident Commissioners of various State/UT Governments at Delhi. All India Service Officers are allotted accommodation only against the ‘Tenure Officers Pool’ accommodation.

A ‘Tenure Pool’ of accommodation is maintained for Non-All India Services Officers on central deputation under Central Staffing Scheme.

‘Lady Officers Pools’ is maintained separately for married lady officers and for single lady officers. Specified numbers of residential units have been placed in the ‘Lady officers Pools’. The Lady Officers are also eligible for allotment of accommodation from General Pool on maturity of their turn. Allotment in Lady Officers Pool is made in the ratio of 2:1 to the married and single lady officers respectively. ‘Single lady’ category includes unmarried, divorcee and widow lady officers. In turn change of accommodation to a Lady Officer is allowed against the ‘Lady Officers Pool’ as well as General Pool.

A separate Chairmen/Members Pool [CM] has been maintained for exclusive allotment of GPRA to Chairmen and Members of various eligible quasi-judicial bodies such as Commissions, Tribunals etc. and the Automated System of Allotment [ASA] has been introduced allotment of Type VIII and Type VI B [C-I] houses in Chairmen/Members Pool in Commonwealth Games Village Complex, New Delhi.

A separate pool of 25 Double Suite Hostel accommodation in Pragati Vihar Hostel, New Delhi has been created for allotment to officers, who join in the post of Deputy Secretary / Director under Central Staffing Scheme. The allotment of transit hostel accommodation shall be made by Hostel Section through Automated System of Allotment manually.

1. ALLOCATION POOLS: No houses are maintained under these pools. They are used for allocation to specific categories of allottees as discussed under:

A ‘Legal Officers Pool’ of 10 houses is maintained for Law Officers of the Government of India such as Attorney General, Solicitor General and Additional Solicitor General.

A total of 36 units of GPRA has been fixed for allotment of accommodation to medical personnel posted in Emergency Medical Relief Units [EMRU] of PM/VVIPs. Out of which 22 units of Hostel accommodation shall be allotted to Doctors and 14 units of various types of accommodation to paramedical staff on the recommendation of Ministry of Health and Family Welfare.

10% of vacancies in Type I and II and 5% of vacancies in Type III and IV accommodation have been reserved for SC and ST employees respectively.

The allotment is made to the SC and ST employees in the ratio of 2:1. These employees are also eligible for allotment of accommodation from General Pool on maturity of their turn.

The priority/out-of-turn allotments to the personal staff attached to the Union Ministers, various dignitaries and key officials working in the Vice-President’s Secretariat, Prime Minister's Office and Cabinet Secretariat are made in the first floor in central areas or any floor in non-central areas.

A Committee has been constituted to consider the requests of Private Secretaries to the Union Ministers for Type V A [D-II] ground floor accommodation in central areas which would recommend allotments of 10 number of vacancies of ground floor accommodation occurring in a year in Type V A [D-II] in central areas for out of turn allotments. The recommendation of the Committee would be approved by Minister of Housing and Urban Affairs.

The following localities for the types of accommodation specified below shall constitute central areas: -

Accommodation located in areas other than those mentioned above are treated as non-central area.

No. However, allotment of general pool residential accommodation to private individual’s / non-government persons including freedom fighters shall be allowed only with the approval of the CCA, if it is considered necessary in national interest or for meeting international obligations. The widows of freedom fighters will be allowed to retain accommodation only for a period of 6 months after the death of the allottees. However, all these types of allotments will be done from the discretionary quota i.e. within the overall ceiling of 5% of vacancies occurring in each type of houses in a calendar year.

The allotment of garage is available ‘Online’ through ASA only for Types V(A) and V(B) and Curzon Road Hostel accommodation in Delhi. An allottee seeking initial or change allotment of garage may apply ‘Online’ in Automated System of Allotment [ASA]. Before applying for garage, the applicant should ensure that he/she has a vehicle in his/her name or one of the members of his/her family.

The allotment of garage is available ‘Online’ through ASA only for Types V(A) and V(B) and Curzon Road Hostel accommodation in Delhi. An allottee seeking initial or change allotment of garage may apply ‘Online’ in Automated System of Allotment [ASA]. Before applying for garage, the applicant should ensure that he/she has a vehicle in his/her name or one of the members of his/her family.

If an officer fails to accept the allotment of a garage within 5 days from the date of receipt of the allotment letter, the allotment shall stand cancelled and the officer shall not be considered for another allotment for a period of six months from that date.

Yes, only one change of garage is allowed.

Licence fee" means a fee payable monthly in respect of the accommodation allotted under CGGPRA rules,2017.

The recovery of monthly licence for the accommodation is made by the DDO from monthly salary of the allottee and the monthly recovery is posted through to individual licence fee account in ASA of the Directorate of Estates ‘Online’. DDO who prepare salary of employees in Public Fund Management System (PFMS), licence fee is automatically posted through integration of PFMS and DDO module of GPRA.

The licence fee for retention period permissible under the rules, in the event of retirement, transfer, death etc. is required to be deposited in advance by the allottee through DDO or through pay order/bank draft, drawn in favour of Assistant Director of Estates (Cash) or by Cash in Axis Bank at Nirman Bhawan after obtaining necessary challan from the concerned Allotment Section.

The allottee to whom an accommodation has been allotted shall be personally liable for the payment of licence fee and for any damage beyond fair wear and tear caused thereto or to the furniture, fixture or fittings or services provided therein by the Government during the period for which the accommodation has been and remains allotted to him, or where the allotment has been cancelled under any of the provisions of these rules, until the accommodation along with the out-houses appurtenant thereto have been vacated and full vacant possession thereof has been restored to Government.

In case licence fee has not been received continuously for a period of four months from an allottee or the Drawing and Disbursing Officer of office of the allottee, the allotment of accommodation of the concerned allottee shall be cancelled.

The licence fee is charged at flat rate prescribed by Government.

The existing rate of licence fee for various types of accommodation in GPRA with effect from 1-7-2020 is as given below:

Revised flat rates of licence fee applicable for General Pool Residential Accommodation (GPRA) throughout the country w.e.f. 01-07-2020

(To OM No. 18011/2/2015-Pol.III dated 7th July, 2020)

Revised flat rates of licence fee applicable for General Pool Residential Accommodation (GPRA) throughout the country w.e.f. 01-07-2020

For Servant Quarters & Garages

For categories of Suite, living area and proposed flat rates of licence fee for Hostel Accommodation

The normal licence fee for accommodation shall be revised every three years based on the Average All India Consumer Price Index (CPI) by the Central Government. The revised rate shall take effect from the1st July of the year next following, or from such other date as the Central Government may direct. The rate of Licence fee was last revised w.e.f.1-7-2020.

Special licence fee means a licence fee charged from allottees for short period or temporary allotment of accommodation or charged from other ineligible offices organisation for allotment of accommodation on special purposes. The revised special licence fee is as follows:

"Damages" means a compensation which is levied in multiples of licence fee in the event of unauthorised occupation or subletting or misuse of whole or any part of accommodation or garages by the occupant of the accommodation or garages. These rates are calculated at present on the basis of multiple of prevailing licence fee.

An allottee is charged damages as fixed from time to time for unauthorised period of occupation of GPRA and proved subletting period, if any. Present rate of damages charged for unauthorized occupation and subletting is based on OM No.18011/1/2015-Pol.III dated 07.09.2016 effective from 01.07.2016.

Damages rates and H.R.A are two separate entities. Damages rates are recovered for unauthorized occupation beyond permissible period. An allottee is not entitled for H.R.A so far as he is in occupation of Govt accommodation. Paying damage rates for unauthorized occupation does not entitle any Govt. employee to draw H.R.A.

Govt. employees were needed to furnish ‘NAC’ issued by the jurisdictional Estate Manager to enable them to draw the HRA on the station where Govt. accommodation is more than the requirement, as declared by M/o Housing and Urban Affairs from time to time. However, requirement of Non- Availability Certificate has been dispensed with in respect of General Pool Residential Accommodation under control of GPRA w.e.f. 05.03.2019.

The Ministry of Finance (Department of Expenditure) is the nodal Ministry that determines the admissibility and quantum of HRA and prescribes the procedure which an employee has to follow to become entitled to claim HRA.

The Directorate of Estates is concerned with allotment of accommodation in accordance with the Allotment Rules. As regards recovery of water charges from the allottees of GPRA accommodation where water supply is not regulated by meters, the rates at which such recoveries are to be made is decided by the Executive Engineer, (Licence Fee), CPWD, Nirman Bhawan, New Delhi after consulting the concerned CPWD Divisions which make payment of bills to the local bodies. The revision of water charges is under process.

NDC means No Demand Certificate.

After vacation of the residence, the allottee should apply for the NDC online in ASA. The hard copy downloaded from ASA should be duly forwarded by the Office of the allottee.

Before he/she applies for NDC, should verify online in eSampada for licence fee paid details in his/her account and in case of any missing payment of licence fee, he/she should settle it in consultation with DDO of his/her office and concerned Allotment Section of the Directorate of Estates.

In case the recovery has already been made, he should get a certificate duly signed by the concerned DDO. Otherwise, he should deposit the outstanding dues to the Directorate of Estates so that the NDC could be issued.

An allotment is cancelled or is deemed to have been cancelled on the expiry of the concessional period of retention permissible under rules after an allottee ceases to be on duty in an office eligible for Government accommodation or he/she vacates the residence on his own. The retention period admissible including the concessional period, and the rates of licence fee prescribed thereof for different situations are indicated below:

An allottee seeking retention of accommodation may apply online in ASA in the prescribed application form and a hard copy of the application should be forwarded by his/her office and submitted to the Directorate of Estates within one month from the date of occurrence of the event necessitating such permission. The request for retention should be accompanied by the following documents:

1. A copy of the related Government order.
2. Supporting documents in case the retention is sought on medical/ educational grounds.
3. Advance payment of applicable licence fee at normal/enhanced rate for the period of retention sought, through Bank draft/ pay order, drawn in favour of ‘Assistant Director of Estates (Cash)’ or by remitting in Axis Bank, Nirman Bhavan after obtaining necessary challan from the concerned Rent Section.

In cases the officers re-employed or allowed by the Government of India to continue in the same post, after superannuation, for an extended period or for a fixed tenure (on contract or on other terms and conditions), are permitted to continue in the residential accommodation occupied by them till the end of tenure and would further be eligible for retention as per provisions of SR 317-B-11 on completion of tenure. No retention would be allowed in such cases in case retention was availed by the retired officer even for period less than the permissible period after retirement prior to re-employment.

Moreover, the allottees re-employed/appointed in an office eligible for General Pool Residential Accommodation and provided with rent free accommodation, will be allowed only one month of retention of general pool residential accommodation on demitting their office from such bodies.

Retention of GPRA is permissible for one month. In case such employees avail leave immediately on termination of their appointment, the allotment shall be cancelled after allowing one month or period of their leave not exceeding four months, whichever is more. Further retention is permissible for a period of 6 months on medical/educational ground on payment of double the normal licence fee.

Retention granted to allottees (including AGMUT cadre officers) of GPRA at their last place of posting in case of their posting to different non-family stations for bonafide use of their family members under different guidelines of Government of India issued from time to time, will be restricted to a maximum of three years.

On transfer to North East States, A&N Islands and Lakshadweep and Jammu & Kashmir Special concessional of retention of existing GPRA at the last place of posting is permitted to the Central Government Civilian officers/employees on their posting/transfer to the North Eastern Region States, Sikkim, A & N Islands and Lakshadweep and Jammu & Kashmir, for the bonafide residential use of their family, on payment of normal licence fee, for the entire period of their posting. Presently, the facility of retention of accommodation during posting in the North Eastern Region States, Sikkim, A & N Islands and Lakshadweep and Jammu & Kashmir has been extended up to 30.6.2021.

The Officers of All India Services, belonging to the State cadres of the North-Eastern Region, Sikkim, A & N Islands and Lakshadweep and Jammu & Kashmir are permitted retention of Central Government accommodation at their last place of posting for a period of 3 years from the date of their reversion from central deputation to their parent cadres.

The CPWD Officers and employees posted in the border fencing projects at Indo-Pakistan, Indo-China, Indo-Bangladesh and Indo-Myanmar borders are permitted retention of accommodation, beyond the concessional period of 2 months on payment of double the normal licence fee in case they are in occupation of entitled type of accommodation. Wherever such employees are in occupation of accommodation below their entitlement, retention is permitted on payment of 1-1/2 times the normal licence fee.

Personnel of Central Paramilitary Forces have been allowed to retain GPRA at their last place of posting on transfer to Left Wing Extremism (LWE) affected areas/districts in certain States declared by Ministry of Home Affairs.

The request for retention of accommodation in these cases are required to be submitted online in ASA and hard copy of the request downloaded from ASA duly forwarded by the offices from where they are presently posted (i.e. from the offices in North East States, A&N Islands, Lakshadweep, J&K and LWE areas) should be submitted to the Directorate of Estates within one month of joining the new posting.

Yes. In the event of retirement/transfer/death of an allottee posted to a non-family station in India, the allottee or his/her family shall be allowed the facility of retention of GPRA at the last place of posting for the period permissible under rule 40 of the CGGPRA Rules, 2017(Question No.46).

Retention of GPRA is allowed for six months to the family of the deceased allottee, in case of death of an allottee who was Consultant/contractual appointee or co-terminus appointee in the personal staff of Ministers/other dignitaries and was not a regular Central Government servant

If an allottee technically resigns from Central Government Service on his appointment to an ineligible office in the same station or outside station, the period of retention will be at par with transfer. If an allottee technically resigns and joins in an eligible office for GPRA in the same station, his/her existing allotment may be regularized, subject to fulfilment of other conditions.

Yes. Retention of GPRA is allowed to the Central Government Officers on deputation to Public Sector Undertakings/Statutory/Autonomous Bodies for a period of 5 years at the time of initial constitution of PSUs/Statutory/Autonomous bodies.

Allotment/Retention of GPRA is allowed to the officers posted to PSUs/Statutory/Autonomous Bodies on mandatory basis or under Central Staffing Scheme subject to issue of a certification by the Establishment Officer of DoP&T.

Retention of GPRA is also allowed to the officers of All India Services and Central Group ‘A’ Civil Services, who joins a non-Central Staffing Scheme post for balance tenure of their central deputation after serving four years on Central Staffing Scheme subject to issue of a certification by the Establishment Officer of DoP&T.

Yes.

1. In the event of retirement of an allottee, the same type accommodation/entitled type accommodation may be regularised in the name of the spouse or ward of the retired allottee, if the spouse or ward is entitled for it.
2. In case, the spouse or ward is entitled for higher type of accommodation than the accommodation allotted to the retired allottee, an alternate one type below the entitled accommodation may be allotted to the spouse or ward subject to a maximum of Type V accommodation on payment of normal licence fee and on fulfilment of the following conditions: -
   1. the spouse or ward has been residing continuously for at least three years with the retiring allottee prior to his retirement and has not drawn house rent allowance for this period and in case such spouse or ward is in the service of Central Government for less than three years, then, he has not drawn house rent allowance since the date of his joining the Central Government service,
   2. The spouse or ward joins the Government service within the permissible period of retention and the accommodation in occupation has not been vacated.

3. In case of more than one eligible ward, the retiring official will have option to exercise his choice in favour of his wards.

   Explanation. - For the purpose of this rule, “ward” shall also include-
   1. a married daughter, working in an eligible office, irrespective of the fact that the retiring allottee is having a son, who is also employed in an eligible office, and he is in a position to maintain the parents;
   2. a daughter-in-law, working in an eligible office.

1. In the event of death of an allottee, the same type accommodation/entitled type accommodation may be regularised in the name of the spouse or ward of the deceased allottee, if the spouse or ward is entitled for it.
2. In case, the spouse or ward is entitled for higher type of accommodation than the accommodation allotted to the deceased allottee, an alternate one type below the entitled accommodation may be allotted to the spouse or ward subject to a maximum of Type V accommodation on payment of normal licence fee and fulfilment of the following conditions: -
   1. The spouse or ward had been residing with the deceased allottee for at least three years prior to the death of the allottee and has not drawn house rent allowance for this period and in case such spouse or ward is in the service of Central Government for less than three years, then he has not drawn house rent allowance since the date of his joining the Central Government service;
   2. The spouse or the ward joins the Central Government service within a period of two years after the death of the allottee and the accommodation in occupation has not been vacated.
   Explanation.- For the purpose of this rule, “ward” shall also include-
   1. a married daughter, working in an eligible office, irrespective of the fact that the deceased allottee is having a son, who is also employed in an eligible office, and he is in a position to maintain the parents;
   2. a daughter-in-law, working in an eligible office.

1. In the event of transfer of an allottee to another station, the same accommodation may be regularised in the name of eligible spouse of the transferred allottee, if the spouse is entitled for it.
2. In case, the entitlement of the spouse is a lower type than the accommodation allotted to transferred allottee, an alternate entitled type of accommodation may be regularised in the name of spouse.
3. In case, the spouse is entitled for higher type of accommodation than the accommodation allotted to transferred allottee, an alternate one type below the entitled accommodation may be allotted to the spouse subject to a maximum of Type V accommodation on payment of normal licence fee.
4. The application for regularisation or allotment shall be submitted before the expiry of the permissible period of retention after the date of transfer of the allottee or, from the date of appointment of the spouse, whichever is later.
5. All dues outstanding in respect of the accommodation occupied by the transferred allottee shall be cleared before submission of the application for regularisation or alternate allotment.
6. The pay of the spouse shall be taken into account for determining the entitled type of accommodation as per these rules on the date of regularisation of the spouse.
7. The alternate allotment in the name of the spouse will be made, to the extent possible, in the same area, failing which in a nearby area.

1. The facility of regularisation or allotment of alternate accommodation shall be admissible under rules 49 and 50 irrespective of the date of priority of the spouse or ward.
2. The application for regularisation or allotment shall be submitted before the expiry of the permissible period of retention after the date of death or retirement of the allottee or from the date of appointment of the spouse or ward in Government service, whichever is later.
3. All dues outstanding in respect of the accommodation occupied by the deceased or retired allottee shall be cleared before submission of the application for regularisation or alternate allotment.
4. The pay of the spouse or ward shall be taken into account for determining the entitled type of accommodation as per these rules on the date of regularisation of the spouse or ward.
5. The alternate allotment in the name of the spouse or ward will be made, to the extent possible, in the same area, failing which in a nearby area.
6. A No Objection Certificate shall be obtained from the spouse of the deceased allottee in death cases, and from the retired allottee in retirement cases, for regularisation or allotment of alternate accommodation to the ward.
7. The ward in whose name regularisation of alternate accommodation is to be made shall give an undertaking to the extent that the spouse of the deceased allottee or the retired allottee, as the case may be, shall reside with such ward in the allotted accommodation after regularisation or after allotment of alternate accommodation.
8. The facility of regularisation or allotment of alternate accommodation under rules 49, 50 and 51 shall not be admissible in the following cases:-
   1. where the allottee or any member of his family owns a house at the place of posting where regularisation is being sought:
      
      Provided that either one type below accommodation or same accommodation may be regularised in the name of spouse or ward whose date of priority is covered on the date of retirement of the retiring allottee or on the date of death of the deceased allottee, irrespective of being a house-owner at the place of their posting subject to such conditions as applicable to house owning allottees and as per the guidelines issued by the Directorate of Estates from time to time
   2. where the allottee has become ineligible for allotment of accommodation, due to any reason, on or before the date of his death or retirement.
   3. in the event of resignation from Government service.

1. Online DE-2 Form duly forwarded by the Department/office
2. Online Regularisation Form duly forwarded by the Department/Office
3. House Rent Allowance Non-Drawl Certificate
4. House Building Advance (HBA) certificate from the Office/Department of applicant and allottee, if any
5. Appointment order [Self-Attested]
6. Undertaking regarding non owning house in Delhi and adjoining municipality in their name or in the name of any dependent member of their family from applicant
7. Copy of Death Certificate (Self-Attested)
8. Copies of Ration Card/CGHS Card/Aadhar Card [Self-Attested]
9. No objection Certificate from father/mother/employed brother/employed sister
10. Undertaking from the applicant that he/she will keep the family of the retired official in the Government accommodation to be regularized in his/her name
11. Clearance Certificate of all pending dues in the name of previous allottee

1. Online DE-2 Form duly forwarded by the Department/office
2. Online Regularisation Form duly forwarded by the Department/Office
3. House Rent Allowance deduction certificate from the office of applicant (along with last month salary slip)
4. House Building Advance (HBA) certificate from the Office/Department of applicant and allottee, if any
5. Appointment order [Self-Attested]
6. Undertaking regarding non owning house in Delhi and adjoining municipality in their name or in the name of any dependent member of their family from applicant
7. Copy of Pension Payment Order (PPO) [Self-Attested]
8. Copies of Ration Card/CGHS Card/Aadhar Card [Self -Attested]
9. No objection Certificate from father/mother/employed brother/employed sister
10. Undertaking from the applicant that he/she will keep the family of the retired official in the Government accommodation to be regularized in his/her name
11. Clearance Certificate of all pending dues in the name of previous allottee

1. Online DE-2 Form duly forwarded by the Department/office
2. Online Regularisation Form duly forwarded by the Department/Office
3. House Rent Allowance Non-Drawl Certificate
4. Transfer and Joining order in new station [Self-Attested]
5. Clearance Certificate of all pending dues

The Officers of All India Services and Central Government officers and employees who are on deputation/mandatory posting/transfer to other Departments of the Government of India, which have Departmental Pools, Lok Sabha and Rajya Sabha Secretariats, Government of NCT of Delhi, DDA, various Municipal Corporations of Delhi and NDMC are eligible to apply for inter-pool exchange of accommodation.

Where an officer in occupation of General Pool residential accommodation has gone to offices mentioned above and in return another officer has come to serve the Government of India from such office along with an accommodation, inter-pool exchange with Departmental Pool may be allowed on one to one basis subject to provision of accommodations are of the same type.

All proposals for inter-pool exchanges in respect of Type I to VI general pool residential accommodation shall be approved by Secretary, Ministry of Housing and Urban Affairs.

All Inter-pool transfers between various pools controlled by the Directorate of Estates such as TP, TN, GP, LS, LM etc. on functional, security and medical grounds in respect of Type I to Type VI shall be approved by Director of Estates.

All Inter-pool exchanges between General Pool and other Departmental Pools such as Judges Pool, (JH&JS), Parliament Pool (Lok Sabha Secretariat and Rajya Sabha Secretariat) shall be approved by Hon’ble Minister of Housing and Urban Affairs in respect of Type of VII and VIII accommodation.

1. The allottee shall reside in the accommodation allotted to him with his family and immediate relations.
   Family means the wife or husband of allottee, children, step children, legally adopted children, parents, brothers or sisters as ordinarily reside with and are dependent on the allottee.
   Immediate relations mean relationship such as Grandfather, Grandmother, Grandsons, Granddaughters, Father-in-law, Mother-in-law, Son-in-law, Daughter-in-law and include relationship established by legal adoption.
2. In case any relationship ceases by any order of court of law, such relation shall not reside with the allottee.
3. The allottee who shares the accommodation with his family or immediate relations shall furnish prior intimation to the Directorate of Estates in a form, specified by the Directorate of Estates, furnishing full particulars of his family members and immediate relations residing in the accommodation allotted to him.
4. Complete details of guests, if such guest is likely to stay for more than fifteen days in the accommodation, shall be intimated to the Directorate of Estates in a form specified by the Directorate of Estates, intimating full particulars of the individual or individuals.

No sharing of accommodation is allowed.

If an allottee shares the accommodation with an ineligible person or he himself does not reside in the premises, but the same is occupied by others, he is held to have sublet the house. Subletting of general pool residential accommodation in any form is not permissible.

On the receipt of the subletting complaint, the subject quarter is inspected by the Inspection Team. In case subletting is suspected by the Inspection Team, a show cause notice is issued to the allottee for hearing on a fixed date. The case is heard by the Deputy Director of Estates (Enquiry). The allottee is given enough opportunity to plead his case and submit documents in favour of his statements. In case Deciding Authority is not satisfied, he may cancel the allotment. The allottee has right to prefer an appeal against the decision of Deciding authority to the Director of Estates, the Appellate Authority, within a period of 30 days from the date of cancellation order. In case Appellate Authority rejects his appeal, his case is forwarded to Litigation Section for initiating the eviction process. The subletting case is processed under quasi-judicial process, hence, there is no fixed time limit.

1. Cancel the allotment;
2. Debar the Government servant for further allotment for the remaining period of service
3. Take up the matter with the administrative department for initiating disciplinary proceedings against the delinquent Government servant under Rule 14 of the CCS (CCA) Conduct Rules, 1965.
4. Two times of Damages shall be charged from the date of inspection.

An allottee proceeding on leave may accommodate, in the accommodation any member of his family or immediate relations, as a caretaker, by submitting, along with his leave application, the details of such member of his family or immediate relation, to the Directorate of Estates. The maximum period of such accommodation by a caretaker shall be not exceeding six months.

The allottee is charged damages as fixed from time to time for unauthorized period of occupation of GPRA, if any. For the period of unauthorized occupation of GPRA, the following rates of damages are charged from the unauthorized occupant:

Damages for unauthorised Occupation: The damages will be charged from the date of cancellation of allotment to the date the GPRA is vacated by the unauthorised allottee and the rate of damages for unauthorised occupation for each type of general pool residential accommodation shall increase in telescopic method from second month onwards i.e. for second month – damages + 10% of rate of damages; for third month - damages + 20% of rate of damages; for fourth month - damages + 40% of rate of damages; and so on, limiting to the maximum 5 times of rates of damages charged during the first month of unauthorised occupation.

Damages for subletting: Telescopic method will be made applicable for unauthorized occupation in proved subletting cases w.e.f 1.7.2016 on all unauthorized occupants as on 1.7.2016 and who will be declared unauthorized henceforth. The rates of damages will be calculated as two times of damages for first month; two times of damages + 10% two times of damages for second month; two times of damages + 20% two times of damages for third month; two times of damages + 40% two times of damages for fourth month and so on, limiting to the maximum 5 times of damages charged in such proved subletting cases during the first month.

Eviction from the premises is resorted to under provisions of the Public Premises (Eviction of Unauthorised Occupants) Act 1971, if the allottee occupies the GPRA beyond permitted period. For recovery of arrears of licence fee / damages, the Government also initiates recovery proceedings under the PPE Act 1971.

The copy of complaint cannot be furnished, because, it may lead to the source of information and cause life or physical threat to the complainant, and it is also exempted under section 8 (1) (g) of RTI Act. Copy of Inspection Report is confidential in nature and cannot be furnished during the pendency of the case.

Yes. The employees of State / Union Territories Government in Delhi will be allotted accommodation only by this Directorate and not by the respective State / Union Territory on their own. As per the guidelines of this Directorate, 4 higher types of accommodation and 2 lower types of accommodation is allotted to the employees of each State Government working in the office of Resident Commissioner of a State. 2 higher types of accommodation and 1 lower type of accommodation are allotted to the employees of each Union Territory Government working in the office of Resident Commissioner of a UT. However, more than 2 lower type accommodations for State Government employees and more than 1 accommodation to the employees of Union Territories may be allotted subject to the recommendation of the Resident Commissioner concerned within the overall ceiling of houses as mentioned above.

The number of units allotted to the quota of a State / UT Government shall be restricted to the above-mentioned ceiling at any given time. New incumbent will be allotted a quarter on the recommendation of the concerned Resident Commissioner only on physical vacation of an accommodation by the outgoing incumbent on slot becoming available.

The Officers of All India Services posted in the office of Resident Commissioner of State/UT Governments are eligible for accommodation under Tenure Officers Pool within the prescribed quota subject to maximum of Type VI A[C-II] in higher type accommodation.

The allotments in this category shall be made in the first floor in central area or on any floor in non-central area.

The allotment to State/UTS Govt. employees are based on fixed Quota. The overall ceiling limit is 6 units for state Govt. and 3 units for UT Govt. employees.

Request for allotment under State Quota is considered only after the application is filled in the prescribed DE-2 form (on line) and duly forwarded by the Resident/Asstt. Resident Commissioner of the concerned state Govt. and registered in the Facilitation centre of the Directorate, for obtaining the Registration number and Acknowledgement slip. The application should also be accompanied by appointment order, pay slip of the employees.

Yes, the allottees are eligible for one change only.

No. The officials should hand-over the possession of their quarters to the concerned CPWD Enquiry Office after vacating them. The new incumbent will have to seek fresh allotment from this Directorate on the recommendation of the Resident Commissioner concerned.

Permission for retention of accommodation is given to employees of State / UT governments only on medical / educational grounds in case of transfer / retirement, upto a maximum period prescribed for Central Government employees, only on the recommendation of the concerned Resident commissioners. However, such retention cases will be counted towards the quota of State / UT till its vacation by the outgoing employee or eviction by this Directorate.

Yes, but subject to the maximum quota of the State / UT Governments as discussed above.

Yes. Allotment of one house in Delhi from General Pool could be considered for office use to the National Political Parties, which have been recognised by the Election Commission of India and One residential accommodation would be allotted/allowed to be retained by the Party President of a recognized National Party provided that no other accommodation has been allotted to him/ her in any other capacity.

Yes. Allotment of one house in Vitthalbhai Patel (VP) House could be considered to recognized State Level Political parties which have a minimum strength of four Members in both Houses of the Parliament for office/residence.

Allotment of accommodation is done to Political Parties in VP House as per availability. Only recognized State Level Political Party, which has a minimum strength of four Members in either house of the Parliament, is considered for allotment.

1. Name of Political Party.
2. Registered address.
3. Name of the Party President/General Secretary.
4. Whether Registered or not? Is yes enclose a copy of Registration Certificate.
5. Whether recognized by the Election Commission of India? If yes, whether as a national Party or a state party (enclose certificate of Registration by ECI.
6. Total Nos. of MPs in both the Houses of Parliament: RAJYA SABHA_____________ Lok Sabha ________________
7. Whether any Govt. accommodation allotted? If yes, details thereof.
8. Whether/applied for any Govt. land in Delhi? If yes, details.
9. Signature of Authorized Signatory.

House Committees of the respective House of the Parliament are the competent authorities to allot accommodation to MPs.

On receiving reference from Lok Sabha / Rajya Sabha, eviction process is initiated by Directorate of Estates.

Guest of Unions Ministers are eligible to get accommodation at Western Court Hostels. This accommodation will be for one week, extendable by another week.

Additional Accommodation at V.P.House is provided to Union Ministers whom Directorate of Estates is unable to provide entitled type of Accommodation.

• The total screened requirement of office accommodation determined on the basis of revised scales will be subject to 20% austerity cut.

At present only three markets having under the administrative control of DoE v.i.z. (i) INA Mohan Singh Market, (ii) INA Subzi Market and (iii) New Moti Bagh Market.

Before March 2006, DoE had administrative control of 47 Markets. As per notification dated 24.03.2006, 45 Markets had been transferred to Local Civic Bodies i.e. MCD/NDMC.

All information regarding locations of Holiday Homes and Touring Officers Hostels may kindly be seen on the website of eSampada i.e. esampada.gov.in.

Ordinarily, the booking is released on ‘first-come first-serve’ basis in terms of booking ID No. generated after submission of online application in the website holidayhomes.nic.in.

Priority shall be given in the following order:

1. Sitting Member of Parliament
2. Serving Central Govt. Employees
3. Retired Central Govt. Employees
4. Serving/Retired employees of State Governments/Union Territories/Central PSUs/Autonomous/ Statutory bodies employees
5. Others

In Touring Officers Hostels priority shall be given to serving Central Government officials who are on official tour. Member of Parliament shall be given priority over others subject to availability of accommodation on the date of receipt of request by the Allotting Authority.

Serving Central Government employees can apply online within 60 days from the Check-in-date.

Retired Central Govt. Employees can apply online within 15 days from the Check-in-date.

Serving/Retired employees of State Govts. /Union Territories/ PSUs/ Statutory/ Autonomous Bodies under the Central/State/UT can apply within seven days from the Check-in-date.

For all details regarding charges and terms and conditions for booking the Holiday Homes / Touring Officer’s Hostels may kindly be seen from holidayhomes.nic.in.

• Vigyan Bhawan is allotted for holding Departmental, National or International Conferences/Seminars by the Government of India, State Governments, PSUs and Autonomous Bodies in that order of priority.
• Vigyan Bhawan is allotted to NGOs/Private Enterprises only if and for the days when the President, the Vice-President or the Prime Minister attend the function of the NGO/Private Enterprise.

• In case of Departments of Central Government and State Governments applications in the prescribed format may be submitted by an officer not below the rank of Joint Secretary to the Government of India or the Head of the Department.
• In case of PSUs/Autonomous bodies and NGOs/ Private Party application must be submitted by the Head of the Institution.

All applications should be accepted only through online process from our website www.gpra.nic.in. The following steps need to be taken by applicants:-

1. Availability of the venue must be ascertained from website of Directorate of Estates.
2. No Objection Certificate from the DCP Security (PM) must be obtained by the applicant
3. In case of VVIP’s participation, copy of the letter of consent to attend by the VVIP from the office of the VVIP should be furnished.
4. In case of PSU/Autonomous Bodies and NGOs/Private Parties a No Objection Certificate from DCP New Delhi District is to be furnished.
5. PSUs and Autonomous Bodies must submit a certificate from their nodal ministry (not below the rank of Under Secretary) vouching the purpose of application by the organization. 
6. Application from NGOs/Private Parties will be considered for allotment only for the day on which participation of a VVIP i.e. President, Vice-President or Prime Minister of India is confirmed. 

In the event of cancellation/postponement of accommodation reserved in Vigyan Bhawan/Vigyan Bhawan Annexe the following amount will be forfeited: -

1. 20% of the licence fee, if the cancellation is made with a notice of one month or more.
   
2. 40% of the licence fee, if the cancellation is made with a notice of less than a month and up to 2 days before the function (excluding the day of function).
3. Notice for surrender/cancellation/ [postponement of function should reach the Directorate of Estates at least 2 days in advance of the date of function (excluding the date of function), failing which no refund of licence fee will be allowed.

SEATING CAPACITY AND CHARGS FOR VARIOUS UNITS

* To be allotted only on restricted basis for functions in which President, Vice-President and Prime Minister or Heads of States of other countries participate.

VIGYAN BHAWAN ANNEXE

# The license fee shall be charged only when the same is used for Exhibition purpose.

NOTE:-

1. 20% of the total amount towards SECURITY DEPOSIT may be added in case of PSUs/Autonomous Bodies and Private/Commercial/NGOs.
2. VIP LOUNGE/DINING HALL is allotted for the day(s) when the President, Vice-President or Prime Minister of India participates in the programme and it
3. Allotment is liable to be cancelled without prior notice if any VVIPs Visit is notified by DCP Security (PM).
4. No objection certificate from DCP security (PM) (to be obtained by the applicant) is mandatory for any allotment.
5. NOC from DCP, New Delhi distt. is additional requirement for PSUs/Autonomous bodies and private parties.

Advance Booking:

1. For international conferences and functions of international nature: up to 2 years before the date of function.
2. For interstate conferences: up to 6 months before the date of function.
3. For other functions:  up to 3 months before the date of function

Postponement and Cancellation

Notice for postponement/cancellation of a function should reach the Directorate of Estates at least 2 days’ prior the date of function (excluding the date of function) failing which refund of licence fee will not be allowed. In the event of cancellation/postponement of a function the following amount will be forfeited:

1. 20% of licence fee, if the cancellation is made with a notice of one month or more.
2. 40% of licence fee, if the cancellation is made with a notice of less than a month, but more than 2 days before date of function.
Refunds
3. Refund of licence fee is allowed on the basis of cancellation of allotment letter issued by the Director of Estates or on the expiry of allotment period, on receipt of occupation and vacation report from CPWD.
4. Refund of security deposit after adjustment of damage and charges for overstay if any, is allowed on receipt of request from the party with original receipt of the deposit and pre-receipt for the amount, after the expiry of allotment period and confirmation of occupation and vacation from CPWD.
5. In case requisite charges against booking has been deposited but other documents are incomplete up to one week before the proposed date of function and the event is ultimately cancelled, cancellation charges as mentioned in clause 7 (a) will be levied.
Overstay and Damages
6. Damages to the furniture and fittings or losses of any kind caused during the use of accommodation are to be made good by the allottees.  The CPWD staff attached to the building will determine the amount payable on this account and their decision will be final and binding on the allottees.
7. In the event of overstay after 10:30 p.m. the allottee will be charged damages @ Rs.20000/- per hour or as may be decided by the competent authority from time to time.  This amount is fixed by CPWD considering the running cost of electricity, air-conditioning plant etc.

General: -

• Facilities at Vigyan Bhavan are provided on “as is where is” basis and no additions/alterations or modifications are permitted
• There shall be no allotments for the three national holidays, i.e., 26th January, 15th August and 2nd October.
• Allotment is valid from 9.00 a.m. to 10.30 p.m. of the specified date(s).
• Application for allotment should be through the Ministry of External Affairs for state visit by heads of State of foreign countries.
• Allotment for international conferences and functions of international nature, will be made only if the function is approved by Ministry of External Affairs
• Hall No.1 of Vigyan Bhawan is reserved for exclusive use of Heads of State wherein the Presidents / Prime Ministers and other Heads of State take part in international deliberations and for meetings of the President or Prime Minister of India in consultation with intelligence / security agencies.
• The VIP Lounge and Dining Hall are allotted only for the occasion when President, Vice-President, Prime-Minister of India or a visiting Head of State of another country is attending a function.  These rooms are to be paid for as they automatically come with a booking for VVIP attended functions. 
• A booking is confirmed only when full payment of licence fee is made.  Tentative booking or blocking is made to provide time to ascertain VVIP’s attendance.  A firm booking is done upon full payment being made along with production of No Objection Certificate from the Deputy Commissioner of Police Security (PM). 
• International Conferences/Seminars etc. cannot be cancelled for VVIP attended functions, once Vigyan Bhawan has been booked for International Conferences/Seminars.
• Vigyan Bhawan is allotted for holding Departmental, National or International Conferences/Seminars by the Government of India, State Governments, PSUs and Autonomous Bodies in that order of priority.
• Vigyan Bhawan is allotted to NGOs/Private Enterprises only if and for the days when the President, the Vice-President or the Prime Minister attend the function of the NGO/Private Enterprise. 

[Private Parties - All organizations other than Government Departments, PSU/Autonomous Bodies under control of Ministries & departments are private parties for the purpose of the allotment and the licence fee.]

1. An allottee may surrender an allotment of accommodation at any time during the allotment period.
2. An allottee who surrenders the accommodation is not  considered again for allotment of accommodation at the same station for a period of one year from the date of such surrender.

No, the General Pool Residential Accommodation is allotted to a Government servant for bonafide use of residential purpose only. If any allottee uses the government premises for any purpose other than that for which it has been allotted, it will amount to cancellation of that allotment.

No. No unauthorised construction, even temporary in nature, can be undertaken by an allottee. In case such unauthorised construction are reported to the Directorate of Estates, the allottee shall be issued show cause notice for removal of the same within a period of 30 days failing which the allotment is liable to be cancelled, with all penal consequences, after expiry of the notice period.

No w.e.f 19.6.2017, any kind of mutual exchange of quarters have been scrapped.

1. An allottee, whose residential accommodation is unsafe or dangerous may make an application to the concerned maintenance agency to declare such accommodation as unsafe or dangerous for living and an officer not below the rank of an Executive Engineer, CPWD or equivalent officer in any other maintenance agency on satisfying himself that the accommodation concerned is unsafe or dangerous, issue a certificate of declaration to the effect, to the Directorate of Estates online or in writing and enter the accommodation in the Unsafe Accommodation Register.
2. Allotment of alternate accommodation to an allottee on declaration of a house as unsafe or dangerous shall be done through ASA or manual system of allotment as may be applicable.
3. In cases where an individual house in a Government residential colony is declared as unsafe or dangerous, an alternate allotment of same type of accommodation is to be made on priority on the following basis:
   1. Vacancies in the same locality or nearby locality to be identified for allotment where such occupants would be given priority in the same type of accommodation over the unified (change/initial) waiting list;
   2. The allottee in occupation of a specific floor may apply for that floor and above accommodation Type only and allotment will be made accordingly;
   3. Equal number of identified vacancies will be placed for allotment in ASA in relation to number of such unsafe or dangerous houses.

In case a complete government colony declared as unsafe/dangerous, the allottees of such colonies shall be placed enbloc over the unified (change/initial) waiting list for same type of accommodation and the allottees may make preferences of houses in the ASA for allotment.

Yes. An allottee can have a temporary allotment of Government accommodation of the type to which he is entitled or one type below his entitlement, in the same or nearby locality, for the marriage of any member of his family or self and for any social purposes.

The period of allotment is normally restricted to 7 days and the application on the prescribed format is required to be submitted along with necessary documentary proof 15 days in advance before the function.

Licence fee at the following rates is payable in advance for the period of temporary allotment:

[For details refer O.M No.12035/8/2014-Pol.II dated 24.12.2014]

No. Self-declaration instead of affidavit and self-attested documents instead of documents attested by a Gazetted Officer can be submitted by an applicant along with application allotment/regularisation/retention of GPRA or for any other purpose.